What Are Scheduled Charges?
Scheduled Charges automatically create a monthly manual order for a vendor. They are useful for predictable fees such as rent, booth fees, or other regular adjustments.
Each generated charge becomes a regular manual order in VendorPayout. It appears in your existing orders, reports, and payout calculations, but it does not sync to Shopify.
Create a Scheduled Charge
- Open Orders and click Scheduled Charges.
- Click Add Scheduled Charge.
- Select the vendor and enter the order name, product name, optional SKU, price, vendor payout, and your profit.
- Choose the Day of month. This is the date each month when VendorPayout initiates the charge. To keep every month consistent, dates are available from the 1st through the 28th.
- Set the start date and, if needed, an end date.
- Leave Active selected and click Save Scheduled Charge.
How Charges Are Created
VendorPayout checks active scheduled charges daily. When a charge is due, it creates one manual order for that month. A charge is created only once per scheduled month, even if the daily check runs more than once.
For a fee that reduces a vendor's balance, enter a negative value for Vendor Payout. Enter values that reflect how you want the charge to affect your own profit.
Manage an Existing Charge
From Orders > Scheduled Charges, you can:
- Edit the vendor, amount, schedule, or dates for future charges.
- Pause a charge to stop future monthly orders without removing its history.
- Resume a paused charge when it should start running again.
- Open History to see each charge that has been generated.
Changes apply to future scheduled charges. Existing generated manual orders remain unchanged and can be managed from the Orders page.